The Problem: Aging Systems Create Hidden Risks

Outdated hardware and software might feel like a cost-saver—but in reality, they do the opposite. Legacy systems:

• Expose you to sharpened cyber threats — Unpatched operating systems and unsupported applications are prime targets for attackers.

• Undermine productivity — Slow boot times, frequent crashes, and incompatibility with new tools waste employee time and morale.

• Erode your competitive edge — Technology roadblocks stall innovation, slowing down strategic initiatives and growth.

Studies indicate employees lose an average of 22 minutes per workday, equating to over two weeks of annual downtime per employee due to unreliable systems and slow patch management.

Furthermore, a 2025 patch management analysis found that 80% of data breaches stem from unpatched or outdated systems, and delaying critical updates by more than 30 days triples breach risk. The average cost of such breaches hovers around $4 million to $4.5 million

The Consequences of Waiting

Delaying upgrades may seem economical—but it often triggers costlier problems down the road:

• More downtime & spiraling support costs — Emergency repairs and ad-hoc fixes quickly add up.

• Harder growth — Legacy platforms don’t scale well or support modern collaboration tools.

• Threat to business valuation — Outdated tech often signals risk to stakeholders and potential investors.

The Solution: Build a Proactive IT Refresh Strategy

Here’s how smart companies stay ahead—each step is supported by Inman Technologies:

1. Inventory Every Asset

Keep a dynamic hardware register updated with make, model, purchase date, warranty info, usage, and issues. This helps with budgeting and vendor negotiations.

2. Define Technology Goals Aligned with Growth

Evaluate upcoming changes like hiring, cloud migrations, or office moves. Align upgrades with where your business is headed, not just where it is.

3. Choose an Optimized Refresh Model

Adopt staggered 3–4 year hardware refresh cycles or flexible leasing options to manage costs and avoid surprises.

4. Partner for Predictable Execution

Inman Technologies manages the entire process—audits, budgeting, deployment, and vendor logistics—ensuring minimal disruption and maximum ROI.

5. Review and Reassess Regularly

Check in quarterly or biannually to stay ahead of warranties, compatibility issues, and security risks.

Real-World Example: The Measurable Impact of a Proactive IT Refresh

Modernizing your endpoint environment is more than a tech upgrade—it’s a business performance multiplier.

A Forrester-commissioned Total Economic Impact™ study found that organizations modernizing endpoints through unified hardware, integrated security, and cloud-based management achieved:

• 284% ROI

• Over $20.9 million in net present value

• Faster workflows, stronger security enforcement, and reduced IT overhead

Additionally, an IDC study of companies leveraging Dell Lifecycle Hub (a third-party device lifecycle service) revealed:

• 37% reduction in staff time per device, saving approximately 6.1 hours per PC

• $222 in annual savings per device, totaling over $4.58 million across a typical 3.9-year refresh cycle

These results reflect what’s possible when companies adopt a disciplined, strategic IT refresh strategy—like those Inman Technologies designs and implements for growing businesses across Texas.

The Benefits of a Managed IT Refresh

BenefitHow Inman Helps You Deliver ItImproved SecurityWe eliminate unsupported systems and maintain patch complianceOperational EfficiencyFaster systems = less downtime and higher team moraleCost PredictabilityScheduled refreshes prevent surprise expensesScalability & FlexibilityWe ensure your tech grows with your businessValue RetentionLeverage resale value or refresh leasing options

Plan Your Tech Refresh with Confidence

Your technology should be an asset—not a liability.

At Inman Technologies, we craft IT refresh strategies that align with your business goals, reduce risk, and deliver long-term value.

Schedule your free strategy session today and let’s build a refresh plan that aligns with your growth, budget, and future.